A letter report issued by the General Accounting Office with an abstract that begins "The National Defense Authorization Act for 2001 authorized the military archives to (1) charge fees to persons requesting information and (2) retain collected fees to help defray costs of providing the information. Although none of the archives has yet implemented a fee, one archive plans to do so by October 2001. The Department of Defense's (DOD) archives and other offices are also authorized under both the User Charge Statute and the Freedom of Information Act (FOIA) to charge for information provided to the public. However, neither of these statutes authorizes an agency to retain those fees. The four designated archives are charging fees to public requesters but are not using the fee schedule mandated by the DOD regulation implementing the User Charge Statute. Similarly, DOD's fee schedules for charges under FOIA are outdated. DOD's inconsistent use of the authority to charge fees and the use of outdated DOD fees schedules result in uncollected fees of a million dollars or more annually and inconsistent handling of public requests for historical information."

A letter report issued by the General Accounting Office with an abstract that begins "The National Personnel Records Center (NPRC) is responsible for maintaining the official military personnel records of discharged members of the military services. Veterans frequently need their records for a variety of reasons, such as obtaining disability compensation, health benefits, GI bill education benefits, home loan guarantees, and burial in national cemeteries. However, access to these benefits has been hampered due to delays in obtaining documentation of their military service from NPRC. This report evaluates NPRC's timeliness in responding to veterans' requests for records. GAO reviewed (1) how long it took NPRC to answer veterans' requests for records and (2) whether the actions NPRC was taking would improve response time. GAO found that, in fiscal year 2000, NPRC took an average of 54 days to respond to written requests for records, answering about six percent of written requests within 10 working days. Actions NPRC was taking to respond more quickly were unlikely to significantly improve timeliness soon, and the prospects for meeting its fiscal year 2005 goal of answering 95 percent of requests within 10 working days were unclear."

A letter report issued by the General Accounting Office with an abstract that begins "Under the Treaty of Guadalupe Hidalgo in 1848, which formally ended the Mexican-American War, the United States assumed control over vast new territories, including much of what is now the state of New Mexico. The United States agreed to recognize ownership of property, including the ownership of land grants, in the ceded areas. Whether the United States carried out the provisions of the treaty, especially with regard to community land grants, has been a controversial issue for generations. Land grant documents contained no direct reference to "community land grants," nor do Spanish and Mexican laws define or use this term. GAO did find, however, that some grants refer to lands set aside for general communal use or for specific purposes, such as hunting, maintaining pastures, wood gathering, or watering. Scholars, the land grant literature, and popular terminology commonly use the phrase "community land grants" to denote land grants that set aside common lands for the use of the entire community. GAO used this broad definition to determine which Spanish and Mexican land grants could be identified as community land grants. GAO identified 152 community land grants …

A letter report issued by the General Accounting Office with an abstract that begins "Until the mid-nineteenth century, Spain made land grants to towns and individuals to promote development in the frontier lands that now constitute the American Southwest. Under the Treaty of Guadalupe Hidalgo, which ended the Mexican-American War, the United States agreed to recognize ownership of property of every kind in the ceded areas. Many people, including grantee heirs, scholars, and legal experts, still claim that the United States did not protect the property of Mexican-Americans and their descendants, particularly the common lands of community grants. Land grant documents contain no direct reference to "community land grants," nor do Spanish and Mexican laws define or use this term. GAO did find, however, that some grants refer to lands set aside for general communal use or for specific purposes, including hunting, pasture, wood gathering, or watering. Scholars, the land grant literature, and popular terminology commonly use the phrase "community land grants" to denote land grants that set aside common lands for the use of the entire community. GAO adopted this broad definition in determining which Spanish and Mexican land grants can be identified as community land grants. GAO identified …

A letter report issued by the General Accounting Office with an abstract that begins "This report discusses the facts surrounding the ability of the Clinton White House to preserve certain electronic mail (e-mail) deemed official government records. GAO found that two malfunctions occurred in the White House e-mail system that prevented official records from being properly recorded in the Automated Records Management System (ARMS). The first problem involved an anomaly with incoming Internet e-mail users of the "Mail2" e-mail server. The second problem surfaced while the contractor was trying the resolve the first problem. During its efforts to determine the cause of the Mail2 e-mail errors, the letter D was deleted from a key piece of software, causing the ARMS scanner to skip e-mail accounts of users with first names beginning with the letter D. The White House began a costly and time-consuming project to recover e-mail records that had not been effectively managed. Several factors contributed to the cost and scope of the tape restoration project, including the contractor's performance of tape management and systems maintenance and legal scrutiny of e-mail malfunctions by external authorities."

A letter report issued by the General Accounting Office with an abstract that begins "Under the Treaty of Guadalupe Hidalgo in 1848, which formally ended the Mexican-American War, the United States assumed control over vast new territories, including much of what is now the state of New Mexico. The United States agreed to recognize ownership of property, including the ownership of land grants, in the ceded areas. Whether the United States carried out the provisions of the treaty, especially with regard to community land grants, has been a controversial issue for generations. Land grant documents contain no direct reference to "community land grants," nor do Spanish and Mexican laws define or use this term. GAO did find, however, that some grants refer to lands set aside for general communal use or for specific purposes, such as hunting, maintaining pastures, wood gathering, or watering. Scholars, the land grant literature, and popular terminology commonly use the phrase "community land grants" to denote land grants that set aside common lands for the use of the entire community. GAO used this broad definition to determine which Spanish and Mexican land grants could be identified as community land grants. GAO identified 152 community land grants …

A letter report issued by the General Accounting Office with an abstract that begins "From the end of the seventeenth century to the mid-nineteenth century, Spain made land grants to individuals, towns, and groups to promote development in what is now the American Southwest. Under the Treaty of Guadalupe Hidalgo, which ended the Mexican-American War, the United States agreed to recognize ownership of property of every kind in the ceded areas. Many persons, including grantee heirs, scholars, and legal experts, still claim that the United States did not protect the property of Mexican-Americans and their descendants, particularly the common lands of community grants. Land grant documents contain no direct reference to "community land grants" nor do Spanish and Mexican laws define or use this term. GAO did find, however, that some grants refer to lands set aside for general communal use or for specific purposes, including hunting, pasture, wood gathering, or watering. Scholars, the land grant literature, and popular terminology commonly use the phrase "community land grants" to denote land grants that set aside common lands for the use of the entire community. GAO adopted this broad definition in determining which Spanish and Mexican land grants can be identified as …

Correspondence issued by the General Accounting Office with an abstract that begins "GAO surveyed 26 agencies not subject to the Chief Financial Officers Act of 1990. Overall, the surveyed agencies reported that they either achieved significant benefits or would anticipate achieving such benefits from having audited financial statements. The level of effort to prepare financial statements and prepare for an audit varied significantly with the size and other characteristics of the agencies. In determining whether agencies should prepare financial statements and have them audited, respondents identified a combination of factors to consider, including budget authority, key financial statement amounts, and the type of agency operations. Irrespective of the importance of such factors, 21 of the 26 agencies reported that federal agencies should have their financial statements audited."

Correspondence issued by the General Accounting Office with an abstract that begins "Earlier this year, in response to concerns about the use of stolen or counterfeit law enforcement badges or credentials to gain access to secure government buildings and airports, GAO conducted an undercover operation during which GAO special agents gained entry into many federal sites and two commercial airports in the Washington, D.C., area and in Orlando, Florida. GAO surveyed these federal facilities and airports, along with 23 other major federal agencies, about any security improvements that they may have taken as a result of GAO's investigation. All 43 agencies and airports queried responded to GAO's survey, and many said that they had either started or completed a security assessment of existing security policies and procedures. GAO has not verified whether the reported specific security enhancements have actually been implemented."

A statement of record issued by the General Accounting Office with an abstract that begins "Advances in the use of information technology (IT) and the Internet continue to change the way that federal agencies communicate, use and disseminate information, deliver services, and do business. Electronic government (e-government) refers to the use of technology, particularly web-based Internet applications, to enhance the access to and delivery of government information and service to citizens, business partners, employees, other agencies, and entities. This testimony discusses the status of federal e-government initiatives, the key challenges facing the government in implementing these initiatives, and the chief information officer (CIO) approach proposed by the E-Government Act of 2001. GAO found that federal agencies have launched an array of e-government applications, including using the Internet to collect and disseminate information and forms; buy goods and services; submit bids and proposals; and apply for licenses, grants, and benefits. Many of these initiatives have the potential to increase the speed and efficiency with which citizens and businesses interact with the government. However, the government faces several challenges in transitioning to an electronic environment. Among other issues, the government must minimize the risks associated with the dissemination of personal information and …

Guidance issued by the General Accounting Office with an abstract that begins "This publication supersedes GAO-01-238G, Grant Financial System Requirements: Checklist for Reviewing Systems Under the Federal Financial Management Improvement Act, January 2001. The Federal Financial Management Improvement Act (FFMIA) of 1996 requires that agencies implement and maintain financial management systems that substantially comply with federal financial management systems requirements. The Joint Financial Management Improvement Program (JFMIP) seeks to promote understanding of key financial management systems concepts and requirements, to provide a framework for establishing integrated financial management systems to support program and financial managers, and to describe specific requirements of financial management systems. This checklist reflects JFMIP's first functional requirements document issued for grant financial systems to assist (1) agencies in implementing and monitoring agency grant financial systems and (2) managers and auditors in reviewing their grant financial systems to determine if they substantially comply with FFMIA. This checklist is not required to be used in assessing grant financial systems. Rather, it is provided as a tool for use by experienced staff and is one in a series of documents GAO has issued to help agencies improve or maintain effective operations."

Guidance issued by the General Accounting Office with an abstract that begins "This publication has been superseded by GAO-01-911G, Grant Financial System Requirements: Checklist for Reviewing Systems Under the Federal Financial Management Improvement Act, September 2001. The Federal Financial Management Improvement Act of 1996 requires that agencies implement and maintain financial management systems that substantially comply with federal financial management systems requirements. These system requirements are spelled out by the Joint Financial Management Improvement Program (JFMIP) and the Office of Management and Budget. This checklist reflects JFMIP's revised requirements for grant financial systems to help (1) agencies in implementing and monitoring their grant financial systems and (2) managers and auditors in reviewing agency grant financial systems to determine if they substantially comply with the act."

Other written product issued by the General Accounting Office with an abstract that begins "This study focuses on privacy issues related to record-linkage--a computer-based process that combines multiple sources of existing data. Federally sponsored linkage projects conducted for research and statistical purposes have many potential benefits, such as informing policy debates; tracking program outcomes; helping local government or business planning; or contributing knowledge that, in some cases, might help millions of people. Despite these benefits, concerns about personal privacy are relevant because linkages often involve data on identifiable persons. GAO describes (1) how record linkage can create new research and statistical information, (2) why linkage heightens certain privacy issues, and (3) how data stewardship might be enhanced."

A letter report issued by the General Accounting Office with an abstract that begins "This report reviews the Department of Commerce's National Technical Information Service (NTIS), which is a permanent repository and principal disseminator of scientific, technical, engineering, and business-related information. NTIS acquires research reports primarily from federal agencies and their contractors and grantees as well as from international sources. GAO discusses (1) the various functions of NTIS; (2) the quantity, age, and demand trends of reports in NTIS' repository; (3) the extent to which the reports in NTIS' repository are readily available from other public sources; and (4) whether federal agencies are sending their reports to NTIS for sale to the public, as required by law. GAO found that NTIS provides its basic statutory clearinghouse repository function of collecting and disseminating full-text paper reports and various other fee-based services for agencies. These include brokerage services, distribution services, and Web services. NTIS has about 2.5 million reports in its repository that are to be retained permanently. About 75 percent of the reports are more than 12 years old, and NTIS has sold one or more copies of about eight percent of its 2.5 million reports. Of the 1.8 million reports …

A letter report issued by the General Accounting Office with an abstract that begins "Every day, about 3,000 young people become regular smokers. It is estimated that one-third of them will die from smoking-related diseases. If children and adolescents can be prevented from using tobacco products they are likely to remain tobacco-free for the rest of their lives. In 1992, Congress enacted legislation, known as the Synar amendment, to reduce the sale and distribution of tobacco products to individuals under the age of 18. States are required to enforce laws that prohibit tobacco sales to minors, conduct random inspections of tobacco retail or distribution outlets to estimate the level of compliance with Synar requirements, and report the results of these efforts to the Department of Health and Human Services (HHS). The Synar amendment and regulation are the only federal requirements that seek to prohibit the sale and distribution of tobacco products to minors. GAO found that weaknesses in the states' implementation of Synar and in HHS oversight may be adversely affecting the quality and comparability of state-reported estimates of the percentage of retailers that violate laws prohibiting tobacco sales to minors. First, some states used inaccurate and incomplete lists of …

A letter report issued by the General Accounting Office with an abstract that begins "Concerns have been raised that federal agencies may not have been considering locating facilities in rural areas, as required by the Rural Development Act of 1972 (RDA), despite recent advances in telecommunications technology. GAO found that, since its 1990 report (GGD-90-109) on this issue, federal agencies generally continue to be located in higher cost, urban areas. Eight of the 13 cabinet agencies surveyed had no formal RDA siting policy, and there was little evidence that agencies considered RDA's requirements when siting new federal facilities. Furthermore, GSA has not developed the cost-conscious, governmentwide location policy recommended by GAO in 1990. In GAO's survey, the sites that involved relocated operations still largely remained in urban areas, while the sites that involved newly established operations were more evenly spread over rural and urban areas. Federal agencies' mission requirements, such as the need to be near clients or other organizations, apparently have led them to select urban areas. GAO found that government functions, such as research and development, data processing, accounting and finance, and teleservice centers, can be located in rural areas. Although it is unclear from the information GAO …

Other written product issued by the General Accounting Office with an abstract that begins "GAO published a functional requirements document intended to assist agencies when developing new systems and when improving or evaluating existing systems. It provides the baseline functionality that agency systems must have in order to support agency missions and comply with laws and regulations. Specifically, the document focuses on (1) micropurchases made with purchase cards, (2) information requirements relative to contract line item number, (3) information requirements relative to internal controls and security, (4) payment and closeout, (5) proposed requirements relating to the standard general ledger, (6) mandatory and value-added requirements, and (7) definitions of terms."

A letter report issued by the General Accounting Office with an abstract that begins "The computer systems that support the Department of Energy's (DOE) civilian research and development programs house enormous amounts of data. Although unclassified, some of the information in these systems is nevertheless sensitive and must be protected from inappropriate access or disclosure. For this reason, DOE property management regulations require the agency to clear the hard drives of all computers before they are transferred into the excess category for reuse or disposal. GAO found that DOE lacks standardized instructions, verification procedures, and training for agency and contract employees on how to properly clear excessed computers. DOE also does not ensure that procedures used to remove all software, information, and data from systems are effective. As a result, some of the excessed computers GAO inspected at DOE headquarters had information still stored on the hard drives."

Other written product issued by the General Accounting Office with an abstract that begins "The Core Financial System Requirements document is intended to assist agencies when reviewing new core financial systems and when improving or evaluating existing core financial systems. It provides the baseline functionality in order to support agency missions and comply with laws and regulations. The final issuance of this document will augment existing federal financial management system functional requirements used in assessing compliance with the Federal Financial Management Improvement Act."

Testimony issued by the General Accounting Office with an abstract that begins "The Government Paperwork Elimination Act (GPEA) requires that by 2003 federal agencies provide the public the option of submitting, maintaining, and disclosing required information--such as employment records, tax forms, and loan applications--electronically, instead of on paper. In October 2000, federal agencies submitted GPEA implementation plans to the Office of Management and Budget (OMB), which is responsible for executive branch oversight of GPEA. The plans submitted by the the Department of the Treasury and the Environmental Protection Agency (EPA) generally provide the kind of information that was specified in OMB's July 2000 guidance. However, the Department of Defense's (DOD) plan did not describe the department's overall GPEA strategy and, in some cases, the data provided for specific information collections may be inaccurate, incomplete or duplicative. Officials at all three agencies said that they faced challenges in complying with GPEA, particularly with regard to implementing adequate security assurances for sensitive electronic transactions and in planning for and implementing computer network infrastructures. Furthermore, OMB will be challenged in providing oversight of agency GPEA activities because the plans submitted by the agencies go not document key strategic actions, nor do they specify …

Correspondence issued by the General Accounting Office with an abstract that begins "GAO reviewed the non-profit and non-partisan Federal City Council's (FCC) proposal to use the current site of the Washington Convention Center for the National Museum of American Music (NMAM). The FCC proposal which is now in the conceptual stage anticipates that NMAM will be located at the existing Convention Center site and that it will be part of a major mixed-use complex that includes retail, entertainment, and performance venues. The total estimated cost for FCC's mixed-use proposal is $1.1 billion, with $172.5 million attributed to the music museum. The proposal estimates that the District would receive annual land rent of $13 million, equivalent to a seven-percent return on the estimated land value of $183 million. FCC spent $300,000 in federal appropriations on the project management services provided by the Smithsonian Institution. The District of Columbia has not yet considered any proposals for the use of the Convention Center site. The Mayor has established a task force to study the possible uses for the site, and it is developing a process to both solicit and evaluate independently generated proposals for the site."

Correspondence issued by the General Accounting Office with an abstract that begins "GAO has supported the creation of independent inspector general (IG) offices in appropriate federal departments, agencies, and entities through the Inspector General Act of 1978. Under the act, the Export-Import Bank is not required to have IG offices but must report its annual audit and investigative activity to both the Office of Management and Budget and Congress. IG oversight of the Export-Import Bank could be established in several ways. First, the IG Act could be amended to establish an IG appointed either by the President or by the Export-Import Bank Chairman. Also, an already existing IG office could provide independent audits and investigations of the bank. Finally, a memorandum of understanding, which acts as a contract for outside IG services and would not require an amendment to the IG Act, could be created. In the final analysis, the placement of IGs in specific agencies is a policy decision to be decided by Congress."

Other written product issued by the General Accounting Office with an abstract that begins "GAO published a functional requirements document that provided high level functional requirements for benefits systems that will provide the capability for financial managers, program managers and others to control and account for federal benefit programs as defined in governmentwide and agency specific statutes, regulations, guidelines, and need assessments."

A letter report issued by the General Accounting Office with an abstract that begins "The Government Paperwork Elimination Act requires federal agencies to give the public the option by October 2003 of submitting, maintaining, and disclosing required information in electronic rather than paper format. The Office of Management and Budget (OMB) is responsible for overseeing executive branch efforts to comply with the act. Although the October 2000 implementation plans contained much useful information, GAO also found omissions and inconsistencies. Electronic options for many activities are not planned until 2003 at the earliest, and electronic options for other activities are not scheduled at all. As a result, many agencies are at risk of failing the meet the act's deadlines. The October 2000 implementation plans did not provide enough information on agencies' strategic actions, such as prioritizing conversions on the basis of achievability and net benefit, that would minimize the risk of noncompliance. Given these shortcomings, OMB's oversight efforts will be challenging. Without better information, agency progress in achieving the act's goals cannot be accurately assessed."